The SHVL 2026 Conference is a unique opportunity for healthcare volunteer leaders to strengthen their expertise, learn from peers across the country, and bring back strategies that elevate volunteer engagement within their organizations. To support attendees in securing travel approval, we’ve provided a ready‑to‑use request template and practical guidance for crafting a compelling justification.

Tips for Creating the Strongest Request

• Tie the conference to organizational priorities. Highlight how SHVL’s focus areas - volunteer engagement, leadership development, operational excellence - align with your department’s goals.
• Reference specific sessions or topics. Point to agenda items that directly support your role or current initiatives.
• Show cost transparency. Provide a clear, itemized estimate and note the early‑bird rate for cost savings.
• Demonstrate ROI. Offer to share learnings, present a recap, or implement new strategies upon return.
• Keep the tone confident and purposeful. Frame attendance as a strategic investment in your organization’s volunteer program.
• Follow Up: After submitting your request, check in with your supervisor if you don’t receive a response within a reasonable time.
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Conference Travel Request Template.docx